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Manage Your Grant

New Uniform Guidance

The Uniform Guidance: Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Uniform Guidance”) has been issued by the Office of Management and Budget (OMB).

The goal of the Uniform Guidance is to streamline the regulations and requirements for grants management across the Federal government. Eight previous Federal regulations, separated by subject area and type of organization, have been included in a single, comprehensive policy guide. The Uniform Guidance is applicable to all organizations seeking and receiving Federal funding.

HHS/HRSA has implemented the Uniform Guidance at 45 CFR 75.

The administrative requirements and cost principles are effective for new awards and to additional funding on existing awards as of December 26, 2014. The audit requirements apply to audits of organizations with fiscal years beginning on/after December 26, 2014. Existing awards that do not receive additional funding will continue to be administered by the terms and conditions in effect at the time of the original award.

Award Management Tutorial will help you to successfully administer and fiscally manage your grant or cooperative agreement.

Program Integrity will help you understand your responsibility to ensure that Federal grant dollars are spent in the way that they are intended.

Grants Management Technical Assistance workshop materials will help you with overall grant management, reporting, payment management and terms and conditions of awards. 

Ins & Outs of Lobbying for HRSA Grantees on-demand webcast will help you understand and comply with the laws and restrictions that prohibit Federal grantees from lobbying.

The Practical Guidance for Health Care Governing Boards on Compliance Oversight is an educational resource to assist governing boards of health care organizations in carrying out their compliance plan oversight obligations.

Quarterly Conference Calls will keep you up to date.
Replays are generally available one hour after a call ends.

April 2015 Call with U.S. Affiliated Pacific Island Grantees (PDF - 173 KB)
Phone: Toll free: 800-871-1323
Toll: 203-369-3841
Passcode: 6615

HRSA Grantee Conference Call and Q&A for February 2015 (PDF - 247 KB)
Phone: Toll free: 866-363-1838
Toll: 203-369-0202

Federal Financial Report

As a condition of  award, HRSA grantees are required to submit a Federal Financial Report (FFR) annually.

Noncompeting Continuation Progress Report

Noncompeting Continuation (NCC) Progress Report (for Generic Grants) (PDF - 4 MB)

Noncompeting Continuation (NCC) Progress Report - Research & Related (R&R) Grants (PDF - 4 MB)

Noncompeting Continuation (NCC) Progress Report (for H80 Grants) (PDF - 3 MB)

Property Report

Property Report User Guide (PDF - 3 MB)

Property Actions Prior Approval User Guide (PDF - 155 KB)

Property Questions? Contact Office of Federal Assistance Management Property 
Typical issues include Federal interest and requests to subordinate the Federal interest

EHB (Electronic HandBooks HRSA's on-line grant management system

EHB Overview (PPT - 1.7 MB)

EHB Registration (PDF - 524 KB)

EHB Questions? Contact EHB Contact Center

Grant Management Contacts

Budget, reporting and other administrative requirement questions: Contact your Grants Management Specialist (listed on the last page of your Notice of Award)
Typical issues include Notice of Award, response to a condition placed on the Notice of Award, preparation for prior approval, Federal Financial Report

Project goals, scope and other programmatic requirement questions: Contact your Project Officer  (listed on the last page of your Notice of Award)

Reminder: SAM and DUNS

Applicants, recipients and subrecipients must:

Maintain an active SAM registration. Keep your SAM registration current. Renew and revalidate your registration at least once a year.

Provide your DUNS number in each application or plan you submit.

Publications

Grantees are encouraged to publish the results and accomplishments of their projects. To comply with U.S. Department of Health and Human Services grants policy, you may not use the HRSA or HHS logo, See HHS Logo, Seal and Symbol Policies.

In addition, you must include an acknowledgement of grant support and a disclaimer in all project-specific publications, including journal articles, brochures and websites. See HHS Grants Policy Statement: Publications (PDF - 111 KB) for specific language and details

Civil Rights Compliance

All Federal grantees must provide services that do not discriminate on the basis of age, disability, sex, race, color, national origin or religion. Understanding Civil Rights | Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons

Help

Report Fraud at oig.hhs.gov