Legislative Mandates in Grants Management for FY 2016
The FY 2016 Consolidated Appropriations Act, 2016 (Public Law 114-113), signed into law on December 18, 2015, provides funding to HRSA for the fiscal year ending September 30, 2016. The intent of this Policy Bulletin is to provide information on the following statutory provisions that limit the use of funds on HRSA grants and cooperative agreements for FY 2016.
The Office of Management and Budget (OMB) issued Uniform Guidance to streamline the regulations and requirements for grants management across the federal government. This guidance applies to all organizations seeking and receiving federal funding.
The Federal Funding and Transparency Act (FFATA)
FFATA requires recipients of non-Recovery Act funded grants and cooperative agreements, awarded on or after October 1, 2010, to report on sub-awards of $25,000 or more. Learn more about FFATA and its reporting requirements.
Questions? Contact firstname.lastname@example.org. Be sure to include the 10 digit grant number (found in box 4b of your award letter) in all emails and identify the issue in the subject line (e.g., FSRS/FFATA Reporting Problem or FFR Reporting problem Grant No. H12XXXXXXX)
Recorded Webcast: HRSA's Top 5 Audit Findings
Note: Select "Join the webcast" and register to view recording. Presentation slides are available for download.
Sub Accounting (PPT - 165 KB): Most payments for the HRSA awards are currently made via pooled accounts in PMS, which is a centralized grants payment and cash management system operated by the Division of Payment Management (DPM) HHS.
Award Management Tutorial will help you to successfully administer and fiscally manage your grant or cooperative agreement.
Program Integrity will help you understand your responsibility to ensure that federal grant dollars are spent in the way that they are intended.
Grants Management Technical Assistance workshop materials will help you with overall grant management, reporting, payment management and terms and conditions of awards.
Ins and Outs of Lobbying for HRSA Grantees on-demand webcast will help you understand and comply with the laws and restrictions that prohibit federal grantees from lobbying.
The Practical Guidance for Health Care Governing Boards on Compliance Oversight is an educational resource to assist governing boards of health care organizations in carrying out their compliance plan oversight obligations.
These calls will keep you up to date.
Pacific Basin Recipient TA Call April 2016 (PDF - 1.3 MB)
Phone: 866-475-8041 (toll-free)
HRSA Grantee Conference Call April 2016 (PDF - 1.4 MB)
Phone: 800-597-8358 (toll-free) or 203-369-3297 (toll)
As a condition of award, HRSA grantees are required to submit a Federal Financial Report (FFR) annually.
Property Report User Guide (PDF - 3 MB)
Property Actions Prior Approval User Guide (PDF - 155 KB)
Property Questions? Contact the Office of Federal Assistance Management Property.
Typical issues include federal interest and requests to subordinate the federal interest
Grantees are encouraged to publish the results and accomplishments of their projects. To comply with U.S. Department of Health and Human Services grants policy, you may not use the HRSA or HHS logo, See HHS Logo, Seal and Symbol Policies.
In addition, you must include an acknowledgement of grant support and a disclaimer in all project-specific publications, including journal articles, brochures and websites. See HHS Grants Policy Statement: Publications (PDF - 111 KB) for specific language and details
All Federal grantees must provide services that do not discriminate on the basis of age, disability, sex, race, color, national origin or religion. Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons
Budget, reporting and other administrative requirement questions: Contact your Grants Management Specialist (listed on the last page of your Notice of Award) - Typical issues include Notice of Award, response to a condition placed on the Notice of Award, preparation for prior approval, Federal Financial Report
Project goals, scope and other programmatic requirement questions: Contact your Project Officer (listed on the last page of your Notice of Award)